IMPORTANT MESSAGE

Broccolini has recently been informed of fraudulent recruitment activities targeting people outside of Canada. The suspected organization or individuals are sending employment contracts pretending to be Broccolini representatives and are requesting personal information to start an immigration procedure for employment in Canada. Please be cautious of these emails as they are considered fraudulent and a way of stealing money and identity as well as other personal information from you.

Broccolini’s recruitment process always includes in-person interviews with a member of our Human Resources team and/or a member of our management team prior to any official employment offer. Money would never be requested in exchange for a position or to secure a visa to enter Canada.

We recommend that you do not respond to unsolicited employment offers from people with whom you are unfamiliar and suggest that you report them to your local authorities. If you think you have received a fraudulent employment offer, please forward it to hrinfo@broccolini.com and ensure to include the original subject line, email address of sender and complete message including attachments.

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Victoria sur le parc

Careers

Project Administrative Assistant
Montreal

Description

As part of the construction project team, the incumbent will be responsible for providing administrative support, coordinating procedures and ensuring all documents related to the construction project are compliant. The incumbent will ensure delivery of quality work in a timely fashion.

Responsibilities

  • Coordinate the administrative functions of the construction department (taking meeting minutes, issuing purchase orders, change directives, etc.)
  • Oversee change orders and requests for bids in collaboration with the project team members
  • Create and organize construction documents
  • Manage and monitor project documents
  • Enter accounting data for billing purposes
  • Manage Project Manager's calendar for the organization and coordination of team meetings
  • Manage project close out documents
  • Communicate with subcontractors or the client regarding billing documents and payments
  • Communicate with subcontractors and suppliers regarding their statements for accuracy and discrepancies
  • Liaise with the Accounting team
  • Assist with other areas of accounting, as needed

Qualifications

  • Diploma in Administration, Secretarial, or similar discipline
  • Minimum of 2 years' experience in similar position, construction industry experience considered an asset
  • Good understanding and experience with accounting functions
  • Bilingual (French and English); advanced level of French required
  • Excellent knowledge of MS Office software
  • Comfortable using various computer software
  • Strong team player
  • Organized, meticulous and able to multi-task
  • Ability to work within tight deadlines, strong time management skills and ability to prioritize in a dynamic and fast paced working environment

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